Value Assessment from ERP Upgrades

The ERP system has become the application support for the majority of business processes and the repository for the corporation’s most sensitive data. As ERP systems become more important and pervasive, there are often conflicting opinions about how they should be maintained and updated. This is no longer a technical decision that can be made by the IT department or dictated by the software vendor’s release schedule.

Why Upgrade?

Why companies need to upgrade their ERP systems?

Most organizations are realizing that the ERP system is not just a key part of their IT strategies, but one of their most important and sensitive corporate assets. ERP systems need to be regularly maintained and enhanced to protect their value, and to serve the changing business needs. ERP systems have some unusual characteristics:

  • Though they can deliver long life cycles, volatile software and hardware technologies could lead to rapid technical obsolescence
  • This technological instability and complexity, results in poor quality as compared to other highly engineered products.
  • 17% to 22% of the original software license price per year is paid out for bug fixes, legal changes and technical and functional enhancement releases.

ERP Upgrade/Migration Assessment

A Strategic Approach by e-Emphasys

e-Emphasys’ ERP Migration/Upgrade project process is divided into multiple sub-projects. The initial project is the ERP LN Assessment Phase (“Assessment Phase”). During this phase, the customer and e-Emphasys together take the inventory of the current state.

Assessment Goals
The primary goal is to establish a business blueprint of current business process inventory, recommend to-be business processes in line with “Best Industry Practices”, help Customer management on future strategy and technology roadmap with alignment to IT strategy.

Assessment Plan
Assessment is covered with following primary milestones:

  • Assessment Planning
  • Business Process assessment
  • Technology/Infrastructure Assessment
  • Customization Assessment
  • Integration Assessment

ERP Upgrade/Migration Assessment

Assessment Activities

  • Take inventory of current (as-is) Business Processes
  • Define and document the desired to-be Business Processes and the Best Business Practices to be adopted for improving the operations efficiency
  • Identify gaps between the current system and the to-be Processes and prepare an assessment report.
  • Decide on the future strategy and technology Road-Map with consideration to IT strategy.
  • Provide Assessment Report

Assessment Report is intended to answer the question, “Where Are We Now?” in terms of the current organization. The assessment process is a critical input to obtaining a consensus on both the vision and strategy, and a Road Map for ERP Upgrade/Migration.

Migration Advantages

Advantages of Migrating from Baan IV/V to ERP LN

While migrating from Baan IV/V to ERP LN, a company is likely to experience

  • Fewer business disruptions and a shallower learning curve.
  • In Baan IV/V you do not get any new functionality, you only get bug-fixes. All the new enhancements come from LN. LN also supports Unicode and comes with additional language translations.
  • Staying current on your ERP vendor’s latest release significantly enhances the likelihood of leveraging off-the-shelf functionality and integration.
  • ERP LN is far better in functionality, usability and extendibility in terms of open integrations to any product, Web and other third parties.
  • Infor Webtop offers optional cloud-hybrid deployment, which combines the best qualities of cloud deployment and on-premise implementation.
  • You will get the universal availability and low hardware requirements of cloud computing along with rich connections to local hardware resources.
  • Third party application is reduced as no third party products are required to beautify reports; you can use MS reporting.
  • You can streamline the Business and Integration processes with a single login for accessing multiple applications.